Blog Post

3 signs you are in need of Virtual Psychology & Coaching support

Leyla Hayes-Wright • Nov 04, 2019

When speaking with our clients we found 3 signs which showed they were not spending their most valuable asset, their time, focusing on the client facing operations of their business.

"I frequently wished I could clone myself!"

1. "I frequently wished I could clone myself!"

Ever been so busy you joked that you wished you could clone yourself? Our clients reported they frequently needed to be in different places at once, either onsite with client delivery, at home attending to a family matter or in an office catching up on project and business admin. There wasn't enough time in the day to juggle it all and confessed they had frequently found themselves exclaiming if only they could clone themselves! 

Some found they were unable to respond to client emails as promptly as they liked because they were busy with delivery and by the time they finished and could respond, it was the end of the working day. Others felt the pressure of multi-tasking and finding time to undertake the project admin required for client assignments whilst attending to other client work. Their week was busy with client facing work and they didn't have time in their diary to meet the admin commitments required for various business and project work. They were spinning plates more than they felt comfortable with and wished they could be both onsite with client delivery and in their office attending to business and project administration (that cloning machine would be handy!). 

Not all the time have our clients felt the need to be cloned so they could be in two places at once for work reasons! Some have said that on their non-client facing days, rather than catching up with business and project admin they have wanted to explore their hobbies or engage with family life (they had missed so many of their children's celebration assemblies and sports days). 

As a result, the Psychologists and Coaches we work with recognised they needed to recruit someone to help with their business, client and project admin but were faced with a barrier that recruiting takes time, a recruitment drive, onboarding, training, office space, IT equipment and a commitment to pay an annual salary.

Outsourcing to a Virtual Psychology Assistant means that we work as your dedicated remote Psychologist Assistant where we hit the ground running with the tasks you want to outsource and deliver on time, we understand your work and can spot any omissions or errors that need altering and we understand industry terminology and jargon so can be trusted with specialist tasks.

Plus by outsourcing means that you only pay for the work that gets done and not an annual salary (and you don't have additional overheads of needing office space and providing IT equipment). On the times that you are completely snowed under or you need to take some time for family/personal life, you can outsource tasks like administering online psychometrics, doing research, proofreading reports, formatting bespoke assessment centre exercises or updating training PowerPoint slides etc to a Virtual Psychology Assistant. For the occasions you have a quiet period, you don’t need to worry about paying a salary for a person sitting around doing nothing. 

2. Missing out on client opportunities

The Psychologists and Coaches we work with said that there were times when the work was piling up, they felt stressed, chasing their tail and found themselves working more on the commute to and from work / seeing clients and on the evenings and weekends in order to catch up. 

Some clients found they were mostly doing associate work and became trapped by the income this provided and didn't have the time to expand their own business and win direct client work.

Lots of business professionals can either become bogged down in the day-to-day admin side of the business or can get behind on their admin due to continual client facing work and achieving a balance can be difficult. It affects business growth and profits and it can be to the detriment of having the time for winning new business and creating opportunities to work with interesting clients. It's a common problem for many Psychology and Coaching professionals who confess they would like more time to focus on the strategic areas of their business, growth and development. 

When you collaborate with a Virtual Psychology Assistant you will save time, resources and effort, so you can focus on your clients and build your business which also means you can bring flexibility, balance and scalability to your business by outsourcing work when you need it.

3. Not getting to do enough of the work they enjoy

Our clients are busy Psychology and Coaching professionals and their passion is client delivery, it’s what they spent years training to do and they found themselves frequently procrastinating about admin. Organising their business, admin and managing client projects doesn’t interest them nevertheless it is a task that has to be done!

Client delivery generates income and when their time was taken up with admin and less crucial tasks it meant less client facing time and therefore less money. A few of our Psychologists and Coaches told us that before they worked with a Virtual Psychology Assistant, they booked out one to two days a week from their diary for their admin (usually a Monday and/or a Friday!). Those are days they could have spent client facing and fee earning. They recognised that in order to expand their business, generate more income, become profitable and invest their energy in the work they loved, they had to identify their limitations and therefore explore outsourcing areas of their business to free up time. 

A mistake business entrepreneurs make is not knowing when to delegate or not delegating enough tasks. If you find yourself doing business tasks that you don’t like, that don’t utilise your time or skills in the best way or that you are missing out on client opportunities that you love and opportunities to increase your income, then take a leap, forget about cloning and delegate to a Virtual Psychology Assistant. Time is your most valuable asset.

Explore our Testimonials page and learn how we supported our clients to take back their time.

ExecutiveVA – a Virtual Psychology Assistant Service
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Take back your time and focus on the client facing operations of your businesses

ExecutiveVA was created to combine our love of psychology with our planning and organising nature, skills and experience. We have a passion for continuing what we enjoy and to be able to share our experiences and work with busy professionals and organisations. 
We have over 16 years' experience supporting psychologists and coaches with their admin, project management and business support activities and are a BPS Registered Test User.

We provide Virtual Psychology Assistant and Business Support to help psychologists and coaches thrive professionally and achieve their business goals. We are passionate about the psychology and professional development fields and possess specialist qualifications and experience to provide a niche business and project service to Psychology and Coaching professionals.

ExecutiveVA help psychology and coaching businesses grow. We support them to make more money and save time, resources and effort and it releases them to focus on what matters to thrive and expand.

We are here to help. If you would like to pick our brains on any of our areas of expertise or ask us any questions, contact us:

E: leyla@executiveva.co.uk
M: 07511 534051

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